Member registration & waiver form tracking
Sports club registration and gym waiver form tracking inside Gmail — see which members signed up or signed their waiver, and remind the rest in one click.
Sound familiar?
- ✕Members show up to play without a signed waiver on file
- ✕Registration drags on and you can’t tell who’s actually signed up
- ✕Chasing missing forms eats into coaching and admin time
The old way vs. the Formailo way
Get waivers and registrations signed early.
Before Formailo
Form link → ignored → unsigned waivers on game day
After Formailo
Form inside Gmail → signed early → one-click reminders to non-responders
What clubs & gyms use Formailo for
Member registration
Sign up new members without paperwork.
Liability waivers
Signed, timestamped, before they play.
Event & match RSVPs
Know who’s turning up.
Team availability
Collect availability per fixture.
Membership renewals
Chase only who hasn’t renewed.
Feedback surveys
Improve classes and sessions.
See who signed — remind only who’s left
Per-member response tracking
See which members registered or signed their waiver, who opened the email, and who hasn’t — by name — so nobody plays without a signed form.
- ✓Responded / opened / ignored per member
- ✓Timestamped waiver record
- ✓Export to CSV for your files
One-click reminders
Nudge only the members who haven’t signed up or signed their waiver — with the form embedded — so you’re covered before the session.
- ✓Reminds only non-responders
- ✓Form embedded in the reminder
- ✓Free plan to get started
What clubs see
Clubs that are always covered
“Waivers get signed from the inbox before anyone steps on the court. No more game-day scrambles.”
“I can see exactly which members haven’t registered and remind just them.”
“Match RSVPs come in fast now — I know my squad days ahead.”
Club form tracking questions
Each member gets a unique token in their email. When they submit, it’s recorded against their name with a timestamp — so you see exactly who has and hasn’t.
No. Members open the email and complete the form right inside Gmail — no signup, no login.
Yes — one click reminds only non-responders, with the form embedded so they can sign on the spot.
Yes — the free plan includes 100 emails/month and 3 forms with per-member tracking and reminders.
Get everyone signed up — start free.
Start FreeNo credit card required · Free forever plan available